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By Admin December 14,2016

Curious about Inbox Zero? – Unravel its...

Accumulation of thousands of emails (read or unread) in your inbox every time you open it is quite annoying, isn’t it? You may think that it’s all most impossible to keep zero mails in your inbox. However truly, it’s not a big deal if you use Inbox Zero. While using Inbox Zero, you need to follow a couple of simple steps to achieve zero mails in your inbox. We will tell you about the steps later in this article. First, let us explain you what Inbox Zero exactly is and the way it works.

The idea behind Inbox Zero isn’t what its name suggests. Instead Inbox Zero was invented by Merlin Mann, with a concept that the amount of time someone spends worrying, waiting and accessing the mails in his inbox. Inbox Zero provides a wide range of functionalities among which a few are listed below:

  • Conversations
  • People and Companies
  • Personalized Contact List
  • Calendar and Reminders
  • Folders
  • Attachments
  • Merge Contacts
  • Notes

Email conversations can automatically collect your emails in conversations by contact. You can search for mails exchanged with a contact in a particular conversation. Finding a particular mail from a number of mails within the conversation becomes a cake walk!

Whereas, Merge contacts helps you to merge different email addresses into a one contact.

Inbox Zero is not restricted to these functionalities. There are many more to it.

Now, let us guide you with the steps required to achieve zero mails in your inbox.

It is recommended that you open your inbox at least twice a day. And when you do so follow the steps mentioned below:

Step 1:

  1. Open the mail and see if you can process it within a couple of minutes if yes, then do it instantly and move to the next mail.
  2. If not, then put it on the to-do list and move on.

In this manner, you can prioritize your mails.

Step 2:

Set Reminders. You can do this by creating a task to the mails (Specially the sent mails which require response). Additionally, you can also assign a due date for the task for example: You e-mailed Jacob asking about the submission of document’s date and assigned a task on the sent mail “Submission of document’s date” with a due date (i.e. response time expected from Jacob) of 2 days. If Jacob replies within 2 days, then you will have the answer to your question. However, if he doesn’t, then you will be reminded automatically by the task assigned expecting a reply from Jacob regarding “Submission of document’s date”. This way you no need to constantly worry about remembering the response to be expected.

Step 3:

Create Folders. You can create sub folders within the main folders. For example, events, shopping, mobile recharges, bill payments, etc. You can move the mails to these respective folders and empty your inbox.

Step 4:

Archive it! Those mails which you don’t want to delete permanently and may need in future then archive is the best option for you. Just click the archive button and there remain your mails preserved in the archives.

Basically, it’s just 3 simple places you can move your mails to:

  1. Archive: If mails are needed forever (you can include the sub folders in it)
  2. Trash: Mails never needed
  3. Task Management: Mails that needs processing later or some task needs to be performed on them.

Whenever you open your inbox process the mails. Never read a mail and leave it unprocessed. Either put it in the desired folders archives, subfolders, trash or assign a task to it. If you read a mail and leave it unattended then the next time you open your inbox you are again going to open it and process, consuming more of your time. So, make a habit of processing the mails whenever you open your inbox.

Yes! After following these simple steps your inbox is now empty. Wasn’t it easy to do? No accumulation of uncountable emails in your inbox. You are now free from worrying concerning your mails.

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